Product Suggestions

We can’t do it all but we do like to focus our efforts on the ways we can make your job easier.

You can search through the suggestions that are already in the system to see if the one on your mind has already been suggested. If it has, vote for it! The number of votes will be one of the factors we consider as we plan ongoing upgrades to the software. You have a limited number of votes. You can use up to three votes on any one idea.

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  1. Allow bulk adding of volunteers to committees instead of having to add each volunteers individual through their profile

    Once a committee is set up, let admins add ALL of the volunteers assigned to that committee in bulk. Currently you have to go into each volunteer's profile to add them, which means something that could be done in one step, now takes 20 steps (if you have 20 committee members). This is completely impractical. Thank you.

    6 votes
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    1 comment  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  2. Ability for partial shifts

    When filling shifts, it is extremely helpful to be able to drop a volunteer into an opening for a partial shift. A volunteer may need to split a shift with another, or they may be able to come in early or stay late and help for a partial of another role. Volgistics has the ability to set up the opening, but then customize the shift of the volunteer you are dropping into that opening.

    4 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  3. Adding a notes section for individual shifts in the Shift templates.

    We have multiple programs that have hourly shifts. Each shift is associated with a different Zoom account and has a different client assigned to each shift, we currently have to use Sign up Genius to have 8 hourly shifts, its a terrible program. If we could just add notes to each shift we could run the program entirely within BI.

    3 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  4. filter by location when batch assigning activities

    I would like to be able to filter by location when assigning many volunteers to a task/activity. My Org has over 1700 volunteers and I want to assign everyone at my location to a few tasks so they can log hours from home. Currently I can only view the whole list and the suggested work-around was to open another web browser and compare the lists, that would take me forever as my location alone has over 100 volunteers.

    3 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  5. elearning module - select volunteers

    It would be great if you could make particular elearning modules available to select volunteers through their own My Impact page. Currently an elearning module is available for all which is not always appropriate. Hope that you consider this suggestion in future updates. Thanks

    17 votes
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    1 comment  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  6. Auto Assign from Backup List

    It would be great to have the backup list automatically assign volunteers when someone on the shift cancels. This way it could fairly assign the first person who signed up on the backup list to the activity. It would also be great to see when the people on the backup list signed up.

    13 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  7. Filter shifts based on frequency

    It would be nice to filter shifts based on frequency. Ex: Some volunteers prefer a set schedule of every other week. It would be nice to have one button to filter every other week based on start date.

    6 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  8. Volunteers Schedule Their Own Times

    Allow volunteers to set their own time in/out for activites.
    Example: We are open from 10-4pm.
    Instead of us setting the times they can choose from- volunteers can set their own times to come out.

    This is beneficial, as we are an animal shelter, and the volunteers spend time with enrichment activities that are unscheduled, but they enjoy 1. spending time with the animals & their volunteer friends
    2. staggering the times they are here by 15/20 minute intervals
    3. scheduling it this way on staff end is tedious & makes the schedule hard to weed through
    4. Volunteers scheduling…

    2 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  9. Backup list notifications

    It would be great if volunteers who are on a backup list get an email notification that a shift has opened up and direct them to sign up for the shift if they are still interested.

    7 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  10. It would be great to have an option for an email to automatically go out when a new shift was created.

    It would be great if once a shift was created, people automatically got an email once a new shift comes up. We have events pop up all the time, so it's helpful to have an automatic option to alert volunteers.

    4 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allowing the group leader to update the number of volunteers coming rather than contacting the administrator.

    Currently, when the head of a group signs up and assigns the number of volunteers coming, it isn't able to be updated/changed on their end. It would be very beneficial if the leader could log in and change the number of volunteers coming in the case they have fewer or additional wanting to come, and then they wouldn't have to contact us to update it on the administrator side. Adding the time limit (for example) that they couldn't make any changes within 48 hours prior to their assigned shift?

    4 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  12. Notification line on the dashboard

    We would love to see a highlighted notification/warning line at the top of the volunteer's dashboard, where we can add text - ie allergic to cats, has accessibility needs, any important cultural consideration - so we can immediately be reminded of this when assigning vols to roles individually, and without having to spend time reading through custom fields. We have this on another database we use and it is really useful and timesaving. Thanks

    1 vote
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  13. Ability to restrict volunteers from signing up to more than 1 shift in a given day

    We are a seasonal charity running a homeless Shelter for a week over Christmas. we have about 350 volunteers gin up to 700 shift places over that week.

    The Charity has a duty of care to its volunteers that they do not work more than 1 shift in any day. We operate 4 shifts per day (morning, afternoon, evening and night). It would therefore be really good to be able to restrict volunteers to only sign up to 1 shift per day. We have prevented volunteers from booking double shifts (i.e. morning and afternoon) by overlapping the start and end…

    2 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  14. Unavailable dates tied to scheduling program.

    Allow a calendar styled interface for volunteers to communicate when they are NOT available and have this tie into the scheduling program so they can not be accidentally scheduled at unavailable times.

    1 vote
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  15. Make activity assignments to past events possible via the Volunteer profile

    We often have need to assign a volunteer to multiple activities post event date. It would be helpful to be able make assignments to prior activities via the volunteer profile.

    2 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  16. I would like to have a Calendar option for use by the volunteers and administrators.

    We currently use the Google calendar to log/track vehicle use and any shifts the volunteers sign up for independent of any actives that I create.

    Somethin both admin and volunteers could create activities for so everyone could see who is doing what on any given day. Other than what has been created as an activity.

    2 votes
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    1 comment  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  17. Assigning a group leader a code to share with all group members

    We require all volunteers to register individually so that we have emergency contact information on file for everyone. When a group leader calls to register a group, the process of getting everyone in that group assigned to the same shift and identified as a member of that group is very time consuming. I would like to see a Group Code provided to the group leader which can be shared with every member of the group who registers. This group code would automatically assign them to the activity that has been reserved for their group by their group leader. This option…

    2 votes
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  18. Transfer volunteer assignment to different activity

    Transfer/Move volunteers from one assigned activity to another.

    If a volunteer(s) are assigned to an activity, say at 10am Sunday "sweeping", and we create a second activity at 10am Sunday "painting". A way we could select the volunteer(s) who are currently assigned to "sweeping" and transfer them "paining" without having to manually remove an assignment and re-assign in the new activity.

    (i.e. it would be nice to select all those we want to re-assign, and click on the new assignment and press 'transfer/move")

    18 votes
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    1 comment  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  19. Recording Volunteers Who Miss Shifts

    When a volunteer signs up for a shift but does not show up, it would be great if we could obviously track this in their schedule. An administrator could turn the scheduled shift red for "no show", blue for "excused no show" etc. This way we could easily track volunteers who are consistently missing shifts.

    323 votes
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    25 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
  20. ability to select a range of volunteers that you can search from a previous activity & shifts

    In the assign button it would be great to have the ability to select from a range of volunteers - that you can search from a previous activity and can tick against their name and add them to all the shifts for period of time (for example Wednesday shifts for the year). It would make life so much easier than having to select individual volunteers when you have hundreds of regulars.

    1 vote
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    0 comments  ·  Assigning Volunteers  ·  Flag idea as inappropriate…  ·  Admin →
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